aviaDesk

Maintenance · Quality · Documents

The aircraft at the centre. Maintenance, CAMO and quality in one cloud.

aviaDesk prepares work orders automatically from the maintenance programme, your staff sign off task cards directly on smartphone, tablet or PC – and aviaDesk AI reads documents and logbooks, checks ADs against your fleet and makes suggestions. You decide.

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Core principle

The aircraft is the root.

All data is attached to the aircraft – not to spreadsheets, folders or individual staff. The aircraft cockpit organises it into five areas, with counters for open and overdue items.

D-EAVD
  • Overview
    FH / landings / cycles with as-of date · Next due items · Open & deferred defects · ARC valid until · Notices
  • Airworthiness
    Due items & programme · AD / SB · Airworthiness review
  • Engineering
    Positions & components · Modifications / repairs & STC · Dents & buckles · Avionics
  • Work
    Work orders · Times & cycles
  • Records
    Documents · History · Parties · Billing · Share / transfer

Features

Precise tools for continuing airworthiness.

Due items & work preparation

Automatic work preparation from the maintenance programme – by flight hours, landings, cycles, calendar and any other counter.

Automatic AD matching

FAA ADs daily from the official source (Federal Register); AI extraction of models, S/N ranges, P/N and compliance times, review by curators and matching against the whole fleet – a “possibly affected” review list with reasoning. Revisions and supersedures are detected, FAA and parallel EASA ADs linked. EASA matching scheduled.

AD/SB monitoring & NfL index

Shared catalogue of public documents (ADs, NfL/LTA, SBs). The NfL index (DFS, Volume II) is searchable, including airworthiness directives – the DFS original is authoritative.

Forecast & annual outlook

Expected date per due item from actual utilisation, bundling suggestions for the next shop visit and budget outlook for TBO and overhauls.

Airworthiness review

ARC overview with validity dates and versioned, custom review templates.

Regulation as a requirements matrix

Coverage report per organisation approval and validation rules: Part-M/Part-ML assignment, deferred defect limits, “ARC possibly no longer valid” notice, calendar-month logic, FAA 100-hour rule, retention periods as deletion lock, approval basis for STC installation.

Responsible party per aircraft

CAMO/CAO with contract → operator → owner – with a notice when a contract has expired.

aviaDesk AI

AI suggests. A person confirms.

aviaDesk AI reads, links and suggests – a person confirms every import. Sign-offs, CRS, ARC and signatures always remain in human hands.

AI chat

Questions about your own data, the library and the regulations – every answer with evidence (record or document and page). Read-only: never sign-off, CRS, ARC or signatures.

AI import assistant

Upload several files or a ZIP (STC packages, AFMS, ICA, TCDS, EASA Form 1 / FAA 8130-3, weighing reports …). aviaDesk classifies, extracts and proposes records – with source, page and confidence; imported only after confirmation.

Logbook analysis

Aircraft, engine and propeller logbooks, including handwritten scans: entries are linked to tasks, ADs/SBs and positions – last accomplishment gives the next due date.

Data migration from legacy systems

Import data from existing systems via export. First adapter: ASA Datec AMOffice (CSV export). WingOps is next; further systems and generic Excel/CSV are planned. aviaDesk AI asks about anything unclear inside the system – answers can be saved as a rule for the whole fleet. With preview and undo per import run.

Reliability & guided troubleshooting

Recurring defects per aircraft, type and ATA, short-life components; for a new finding, suggestions from similar past findings and their rectification. Fleet-wide comparison only anonymised and with explicit consent.

Transparent AI usage

AI quotas per organisation and user; AI processing of your own documents can be switched on or off per organisation (default: off).

Modules

Modular by design. Grow step by step.

01Done

Base module

Aircraft, positions / installation locations, components, counters, parties, users and roles.

02Done

Maintenance

Programme, due items, planning board, work orders, digital task cards, CRS.

03In progress

Stores

Sub-module of maintenance: multiple stores and locations, batches, stocktaking per location, part labels, traceability.

04In progress

Quality

Licence and qualification tracking, tool calibration, supplier evaluation – audit management later.

05Done

Documents

Technical library, maintenance records, revision status.

Roadmap
Done
  • Base module
  • Maintenance
  • Documents / technical library
  • aviaDesk AI (chat, import, logbook, data migration)
  • Automatic FAA AD matching
  • Planning board & forecast
  • Notifications
  • Reliability
In progress
  • Quality module
  • Stores
  • Component history file & form generator
  • Electronic signature under eIDAS (advanced/qualified, PAdES) with selectable provider
  • Roles & permissions (refinement)
Awaiting execution
  • EASA AD matching (source under review)
  • FAA STC index
  • Offline mode
  • Custom task cards (editor with steps, measurements, mandatory photos)
  • Data takeover from WingOps
Proposed
  • Audit management
  • TCCA regulations
ProposedAwaiting executionIn progressDoneRejected

ERP integration

aviaDesk handles the engineering and the labour. Your ERP handles the money.

Connects to weclapp, lexoffice and sevDesk via their official APIs.

  1. 01

    Due items

    aviaDesk

  2. 02

    Quotation in ERP

    ERP

  3. 03

    Order confirmation

    ERP

  4. +

    Work order

    aviaDesk

  • Contacts are correctly assigned to their organisations.
  • Scheduled master data sync with adjustable interval.
  • Documents are created as drafts, every write operation is logged.
weclapplexofficesevDesk

Regulations

Data-driven, not hard-wired.

The competent authority follows from the aircraft's state of registry and the type's certification basis – not from fixed program logic.

State of registryAuthorityRegulation
EASA
Teil-MTeil-MLPart-145Part-CAOPart-CAMOPart-66
FAA
14 CFR Part 39Part 43Part 65Part 91 (Subpart E)Part 145
TCCA
in preparation

Example: D- registration → EASA ADs authoritative, parallel FAA AD for information only.

FAA: AD matching and standard due items available · TCCA in preparation

Mobile & secure

Built for the hangar – and for audits.

Mobile first / PWA

Runs on smartphone, tablet and PC – no app store install.

Camera for findings

Photograph findings at the aircraft and attach them to the task card.

Multi-tenant

Strictly separated data per organisation.

MFA with step-up

Multi-factor authentication, extra confirmation for sign-off, CRS and ARC.

Roles & permissions

Central matrix for mechanic, inspector, maintenance lead, auditor/accountable manager and admin/owner – everyone sees only what they need; enforced server-side.

Sealed sign-offs

Immutable with audit trail. Qualified electronic signature: see roadmap.

Interface for AI assistants

MCP interface, read-only and authorised via OAuth.

EU hosting

Data stored in data centres within the European Union.

Aligned with ISO/IEC 27001

Information security oriented on the requirements of ISO/IEC 27001.

Who it's for

General aviation first. Scalable to larger aircraft.

Maintenance organisations

Work preparation, digital sign-off and CRS under Part-145 or Part-CAO.

CAMO / CAO

Maintenance programmes, AD/SB assessment, airworthiness review and due items.

Owners & operators

Instant insight into status, due items and maintenance records of your own fleet.

Pricing

Packages by number of users

Prices on request – we'll prepare a quotation tailored to your organisation.

1–2
users
Price on request
3–10
users
Price on request
11–20
users
Price on request
21–50
users
Price on request
51–100
users
Price on request
custom
Price on request

Contact

Request a demo

Tell us briefly about your organisation. We'll get back to you personally.

AviaSoftware Solution GmbH
EU-Hosting · MFA

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